Guidance-College Application Process
Procedures for Submitting College Applications
I. The application should be completed legibly and neatly.
II. Bring the completed application to the guidance secretary or the senior counselor in the
guidance office with the following items. Please bring the application at least one week before a deadline.
a) A check or money order to cover the application fee.
b) An envelope with the correct postage - usually two or three stamps are necessary.
c) Any recommendations that you want to accompany your application or a list of
those teachers or out-of-school people who will be submitting a recommendation
on your behalf. ( We will hold your application until we receive these.)
d) Any essay or personal statement that you are either required to submit or want to
submit.
e) Any other items that you want to accompany your application, i.e., press
clippings, writing sample, art samples, etc.
III. Once the application and accompanying materials are received in the guidance office,
the following will occur:
a) The application will be reviewed by the counselor to make sure it is complete,
contains correct payment, and has the required postage.
b) Any required counselor recommendation form or letter will be completed and
included with the application.
c) The application packet will be forwarded by the counselor to the guidance
secretary for completion of an academic transcript.
d) An academic transcript will include the following items:
1) Final grade for 9, 10, 11, and a listing of grade 12 courses being taken.
Grade 12 grades in process will also be listed if available at the time of the
application.
2) Final rank and grade point average for grades 10 and 11. Grade 12 rank
and g.p.a. will also be listed if available at the time of application.
3) All scores for any SAT I, ACT, or SAT II tests taken. Many colleges will
require an official score report from the testing company in addition to the
transcripted scores.
4) The school seal and principal's signature stamp to make it an official
document.
e) The completed application packet, including transcript, will be
mailed out to the college along with a transcript receipt card.
f) The transcript receipt card will be completed by the college and
returned to the high school to acknowledge receipt of the
application and transcript.
g) The guidance department will maintain a filing system via three
means to insure proper handling of all applications.
1) A blue application processing envelope indicating student's
name, school applied to, and received and forwarding dates.
2) A secretary steno-pad file indicating similar information.
3) A transcript receipt card file of all transcript
acknowledgements.
It is really in the best interest of all students to file their applications through the
guidance office to insure efficiency and proper procedure.
You should strive to have your college applications submitted by Thanksgiving vacation.
Pay particular attention to any early decision deadline if you are applying for early decision.
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