• Volunteering


    Boyertown Area School District volunteers play a key role in supporting staff, students, sports and music programs, and other activities throughout our schools.  We appreciate your interest in becoming a volunteer!


     

    BASD collects and tracks volunteer information using Raptor, a software program already in place throughout the district.

    The Raptor process:

    1. The individual volunteer submits an application/renewal through Raptor using their personal contact information.  This application includes an upload of all necessary clearances and additional paperwork as required and outlined below. 
    2. The completed application is routed to our Human Resources department for approval.
    3. Once approved, the volunteer will receive personal access to the volunteer portal via email to the address used to complete their application.

  • Who is required to obtain volunteer clearances?

  • Volunteers who serve 10 hours or more per week MUST be tested for TB

  • Additional Important Information


  • Obtaining Volunteer Clearances, Raptor Submissions, Renewing Expired Clearances


    Obtaining Volunteer Clearances:

    1. Pennsylvania State Police Criminal Report:  https://epatch.pa.gov/home
      • Click the control number to view your results.  Click the "Certification Form" link in the center of the page to view, save and print your official Pa State Police Certificate.
    1. Child Abuse History Clearance from the Department of Human Services: https://www.compass.state.pa.us/cwis/public/home
      • Click "Create Individual Account." The Keystone Key is a user name you create. Follow the site's step-by-step instructions for creating a password.  Be sure to keep a record of your Keystone Key and Password, as you will need them to access your results.  You will receive an email from the site when your results are available within 14 days of submission.  
    1. Federal Criminal History (2 Options):
      • You must complete the fingerprinting process if you have been a Pennsylvania resident for less than ten consecutive years. Enroll at IdentoGo and make an appointment for digital fingerprinting at a location of your choice.  The Service Code for VOLUNTEERS is 1KG6ZJ.
      • If you have been a Pennsylvania resident for the past ten consecutive years, you may submit the BASD Act 153 Volunteer Affidavit in place of fingerprinting. The affidavit must be notarized and uploaded as part of the application process.

    All clearances must be dated within five years of registering to volunteer.  After that, all clearances must be renewed every 60 months.  BASD will always use the date listed on the document, not the date of submission.  Unless specific circumstances require additional testing (potential exposure, etc.), TB test results will NOT be subject to the five-year renewal process.  TB Test results should be uploaded as part of your Child Abuse clearance paperwork.  Raptor does not have a separate location to upload these results.

    RECOMMENDATION: Never, ever, ever get rid of your original volunteer paperwork - or at least not for the five years that it is considered current with BASD. We are dealing with technology that can sometimes fail the humans it is designed to help and humans who are...well, human. 



    Raptor Submissions:

    ALL volunteers MUST complete the ONLINE VOLUNTEER APPLICATION.  You must upload your clearance documents into Raptor directly as part of this application.  Those uploads must be less than 5mb and in one of the following three formats: .jpg, .png., or .pdf.  TB Test results should be uploaded as part of your Child Abuse clearance paperwork.  Raptor does not have a separate location to upload these results.

    BASD does not accept paper copies of volunteer clearances. 

    What happens next?  Once submitted, our HR Volunteer Clearance Coordinator will review the submission, enter the appropriate expiration date, and authorize Raptor to issue a personal user ID and password for the volunteer.  Raptor will then notify the volunteer via email and provide the information for the volunteer to access the Volunteer Portal.  The portal is available ONLY to those volunteers who have been approved.  Volunteer Portal Link


     

    Renewing Expired Clearances:

    The expiration date of your Raptor Volunteer Approval is based on the expiration date of the earliest expiring clearance. Again, the date used will be the date on the clearance or of notarization—not the date of submission.

    What happens when my clearances are ready to expire?  What is the renewal process?  Sixty days before your expiration date, Raptor will send a notification.  Thirty days prior, you will receive a reminder.  Please refer to the instructions provided in the email sent by Raptor.  BASD will then review your re-submission before approval.



    IMPORTANT NOTE: It may take up to 10 business days to receive an email response and/or submission approval, particularly during high submission periods.  Please plan accordingly.


    If you have any additional questions about volunteering in our district, please contact our HR Volunteer Clearance Coordinator at  volunteer@boyertownasd.org or at 610-369-7606.